AAQEP Accreditation 2022
Appendix D: Internal Quality Control System
Preliminary Administrative Services Credential
| Recruitment: | Admissions: | Advising: | Monitoring: | Site-Based Mentor Placement: | Completion Check: | Completer Follow-Up: |
| Unknown | PASC + MAED process from 2016/17 catalog | Each semester via email from coordinator and follow up with coordinator in current class (arranged with instructor) | Grades by semester (A and B’s) with coordinator transcript check using PeopleSoft; completed project on file w/ Dept. | Hard copies kept with past coordinator - placement for this candidate unknown | Credential analyst to candidates applying for credential as completion verification; Credential issued; 6/26/18 | CTC directly contacts via email once the completer submits credential application; we do not have institutional data at the student respondent level, only overall program |
| Recruitment: | Admissions: | Advising: | Monitoring: | Site-Based Mentor Placement: | Completion Check: | Completer Follow-Up: |
| unknown | PASC + MAED process from 2016/17 catalog | Each semester via email from coordinator and follow up with coordinator in current class (arranged with instructor) | Grades by semester (A and B’s) with coordinator transcript check using PeopleSoft; completed project of file w/ Dept. | Hard copies kept with past coordinator - placement for this candidate unknown | Credential analyst to candidates applying for credential as completion verification; Credential issued; 6/23/18 | CTC directly contacts via email the completer submits when applying for credential; we do not have institutional data at the student respondent level, only overall program |
| Recruitment: | Admissions: | Advising: | Monitoring: | Site-Based Mentor Placement: | Completion Check: | Completer Follow-Up: |
| Unknown | PASC + MAED process from 2017/18 catalog | Each semester via email from coordinator and follow up as needed with individual meeting with coordinator or support from current instructor | Grades by semester (A and B’s) with coordinator transcript check using PeopleSoft; completed project on file w/ Dept | Hard copies kept with past coordinator - placement for this candidate unknown | Credential analyst to candidates applying for credential as completion verification; Credential issued; 12/17/19 | CTC directly contacts via email the completer submits when applying for credential; we do not have institutional data at the student respondent level, only overall program |
| Recruitment: | Admissions: | Advising: | Monitoring: | Site-Based Mentor Placement: | Completion Check: | Completer Follow-Up: |
| Unknown |
PASC Only process from 2017/18 catalog |
Each semester via email from coordinator and follow up with coordinator in current class (arranged with instructor) | Grades by semester (A and B’s) with coordinator transcript check using PeopleSoft; no project required | Hard copies kept with past coordinator - placement for this candidate unknown | Credential analyst to candidates applying for credential as completion verification; Credential issued; 7/15/19 | CTC directly contacts via email the completer submits when applying for credential; we do not have institutional data at the student respondent level, only overall program |
| Recruitment: | Admissions: | Advising: | Monitoring: | Site-Based Mentor Placement: | Completion Check: | Completer Follow-Up: |
| Sanger Orientation; emailed flyer from smore to district contact and shared to educators (See Appendix C) |
PASC + MAED process from 2018/19 catalog; admit and enrollment database kept by coordinator (See Appendix D)
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Each semester via email from coordinator and follow up with coordinator in current class (arranged with instructor) | Grades by semester (A and B’s) with coordinator transcript check using PeopleSoft; completed project on file w/ Dept | Database kept on Google Doc Table; Debra Bolls, principal, Sanger Unified (Appendix E) | Credential analyst to candidates applying for credential as completion verification; Credential issued; has not applied yet | CTC directly contacts via email the completer submits when applying for credential; This candidate will not have received the survey yet based on completion status |
| Recruitment: | Admissions: | Advising: | Monitoring: | Site-Based Mentor Placement: | Completion Check: | Completer Follow-Up: |
| On Campus Orientation (From Madera); emailed flyer from smore to district contact and shared to educators (See Appendix C) |
PASC Only process from 2018/19 catalog; admit and enrollment database kept by coordinator (See Appendix D) |
Each semester via email from coordinator and follow up with coordinator in current class (arranged with instructor) | Grades by semester (A and B’s) with coordinator transcript check using PeopleSoft; completed project on file w/ Dept |
Data base kept on Google Doc Table; Dr. Amanda Richard, VP Madera Unified, and Aam
Titioimkins, VP Madera Unified |
Credential analyst to candidates applying for credential as completion verification; Credential issued; Credential issued 6/7/20 | CTC directly contacts via email the completer submits when applying for credential; we do not have institutional data at the student respondent level, only overall program |
Reading/Literacy Specialist Credential
| Recruitment: | Admissions: | Advising: | Monitoring: | Final Clinical Placement: | Completion Check: | Completer Follow-Up: |
| Student visited the program website. Did not attend any recruitment events or meetings | Program admission include a copy of CalState Apply confirmation as proof of application, unofficial transcripts, a minimum GPA of 2.75 in the last 60 semester (90 quarter) units attempted and a minimum of 2.75 GPA on an post baccalaureate coursework, a complete statement of purpose stating the applicant’s short term and long term professional goals, three letters of recommendation and recommendation rubrics, meeting the writing competency requirement, and (for the Specialist Credential only) evidence of passing the CBEST | Student received standard advising from the program coordinator providing information on deadlines and on the comprehensive exam |
Passing all program required courses (LEE 213, LEE 278, LEE 224, LEE 215, LEE 230, LEE 244, LEE 234, LEE 254) Completing the Advancement to Candidacy Form Passing the comprehensive exam - Student passed all questions on the comprehensive exam the first time
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Fieldwork was completed in the candidate’s own classroom with the exception of LEE 234 in Fall 2020. Due to the pandemic, the candidate did not have students in-school, so the candidate worked with a coworker’s daughter for the case study assignment in LEE 234 |
Credential Analyst was provided a list of candidates who completed all the required coursework for the specialist credential. When student applies for the specialist credential, the Credential Analyst will email the program coordinator for verification the requirements were met.
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Candidates complete the program exit survey prior to the program coordinator signing off on the candidate’s degree clearance form Year+ survey will be sent to completer once they are a year out from completing their program.
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| Recruitment: | Admissions: | Advising: | Monitoring: | Final Clinical Placement: | Completion Check: | Completer Follow-Up: |
| Student did not attend any recruitment events or meetings. Student completed their credential through CalState Teach and wanted to continue their education at Fresno State | Program admission include a copy of CalState Apply confirmation as proof of application, unofficial transcripts, a minimum GPA of 2.75 in the last 60 semester (90 quarter) units attempted and a minimum of 2.75 GPA on an post baccalaureate coursework, a complete statement of purpose stating the applicant’s short term and long term professional goals, three letters of recommendation and recommendation rubrics, meeting the writing competency requirement, and (for the Specialist Credential only) evidence of passing the CBEST | Student communicated regularly with the program coordinator and faculty through email, in-person, and via Zoom. Student reported these advising and mentoring meetings supported their success in the program. |
Passing all program required courses (LEE 213, LEE 278, LEE 224, LEE 215, LEE 230, LEE 244, LEE 234, LEE 254) Completing the Advancement to Candidacy Form Passing the comprehensive exam - student passed all questions on the comprehensive exam the first time |
All fieldwork requirements were completed in the the candidate’s classroom |
Credential Analyst was provided a list of candidates who completed all the required coursework for the specialist credential. When student applies for the specialist credential, the Credential Analyst will email the program coordinator for verification the requirements were met.
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Candidates complete the program exit survey prior to the program coordinator signing off on the candidate’s degree clearance form Year+ survey will be sent to completer once they are a year out from completing their program. |
| Recruitment: | Admissions: | Advising: | Monitoring: | Final Clinical Placement: | Completion Check: | Completer Follow-Up: |
| Student heard about the program through a district communication and attended a pre-admission meeting prior to application. | Program admission include a copy of CalState Apply confirmation as proof of application, unofficial transcripts, a minimum GPA of 2.75 in the last 60 semester (90 quarter) units attempted and a minimum of 2.75 GPA on an post baccalaureate coursework, a complete statement of purpose stating the applicant’s short term and long term professional goals, three letters of recommendation and recommendation rubrics, meeting the writing competency requirement, and (for the Specialist Credential only) evidence of passing the CBEST |
In the beginning of the candidate’s program, there was a miscommunication and the student did not take a required course in the first semester. This error was not caught until later when the student was submitted the Advancement to Candidacy paperwork. At this point the student and program coordinator made a plan to make sure the student completed the program. Student received advising with the program coordinator via email.
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Passing all program required courses (LEE 213, LEE 278, LEE 224, LEE 215, LEE 230, LEE 244) This student participated in the San Joaquin Valley Writing Project Summer Institute and used this as an opportunity to substitute the Summer Institute for two courses (LEE 234 and LEE 254) of the program Completing the Advancement to Candidacy Form Passing the comprehensive exam - Student only passed one (of three) questions on the comprehensive exam the first time. Student received feedback and passed the other two questions on the retake |
All fieldwork requirements were completed in the the candidate’s classroom |
Credential Analyst was provided a list of candidates who completed all the required coursework for the specialist credential. When student applies for the specialist credential, the Credential Analyst will email the program coordinator for verification the requirements were met. Credential analyst will also very required employment
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Candidates complete the program exit survey prior to the program coordinator signing off on the candidate’s degree clearance form Year+ survey will be sent to completer once they are a year out from completing their program.
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| Recruitment: | Admissions: | Advising: | Monitoring: | Final Clinical Placement: | Completion Check: | Completer Follow-Up: |
| Student researched programs that offered the California Reading/Literacy Leadership Credential as an online program. Student was not recruited and did not attend any pre-admission meetings or events | Program admission include a copy of CalState Apply confirmation as proof of application, unofficial transcripts, a minimum GPA of 2.75 in the last 60 semester (90 quarter) units attempted and a minimum of 2.75 GPA on an post baccalaureate coursework, a complete statement of purpose stating the applicant’s short term and long term professional goals, three letters of recommendation and recommendation rubrics, meeting the writing competency requirement, and (for the Specialist Credential only) evidence of passing the CBEST | Student received standard advising from the program coordinator providing information on deadlines and on the comprehensive exam |
Passing all program required courses (LEE 213, LEE 278, LEE 224, LEE 215, LEE 230, LEE 244) Completing the Advancement to Candidacy Form - Student came in with transfer credits which were approved on the Advancement to Candidacy and were substitutes for the last two courses in the program, LEE 234 and LEE 254 Passing the comprehensive exam - student passed all questions on the comprehensive exam the first time |
Student met the fieldwork requirements by working with students at their school but not own classroom students. Student did some fieldwork via their Reading Recovery training which was outside of the teaching day. For the small group instruction class, Student was not a regular classroom teacher at the time (literacy coach instead), so student worked worked with students at their school site. |
Credential Analyst was provided a list of candidates who completed all the required coursework for the specialist credential. When student applies for the specialist credential, the Credential Analyst will email the program coordinator for verification the requirements were met. Credential analyst will also very required employment. |
Candidates complete the program exit survey prior to the program coordinator signing off on the candidate’s degree clearance form Year+ survey will be sent to completer once they are a year out from completing their program. |
School Counseling
| Recruitment: | Admissions: | Advising: | Monitoring: | Final Clinical Placement: | Completion Check: | Completer Follow-Up: |
| During the student's last year of undergrad studies in Washington state, student looked online for school counseling programs in California and applied to Fresno State and Long Beach online. |
Program admission include a copy of CalState Apply confirmation as proof of application, Unofficial transcripts, a minimum GPA of 3.00 in the last 60 semester (90 quarter) units attempted and a minimum of 3.0 on an post baccalaureate coursework, a complete statement of purpose stating the applicant’s short term and long term professional goals, three sealed letters of recommendation and recommendation rubrics, including a professional resume or curriculum vitae, meeting the writing competency Requirement, completing prerequisites with a “C” or better (COUN 174 OR Psych 174, COUN 176 or PSYCH 166 or 66, and ERE 153), and (for the Pupil Personnel Services Credential only) evidence of passing the CBEST and Certificate of Clearance. |
Student regularly communicated with their amazing program advisor via email and Zoom. Advisor was always quick to respond to questions and advocate for student. Meetings with their program advisor consisted of providing information on culminating experience options, progress towards degree, and the process in completing the Advancement to Candidacy form. Student also maintained communication and built connections with program faculty. Student positively rated their advising experience. |
Passing all program required courses (COUN 200, COUN 201, COUN 202, COUN 203, COUN
206, COUN 208, COUN 220, ERE 220, COUN 240, COUN 241, COUN 242, COUN 249, Completing the Advancement to Candidacy Form. Passing her COMPS exam
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Criteria was met. Student completed 600 hours at Minarets High School in the Chawanakee District. The student completed 300 hours in the Fall of 2020 and 300 hours in the Spring of 2021. Site supervisor was the school counselor at Minarets, Claudia vanDenBurgh. | Advisors reached out to student to let them know of final steps of PPS completion which included, PPS completion form, CBEST completion, final unofficial transcript, and a certificate of clearance. Once it’s all uploaded, student had to mail the documents to Sherri Nakashima. Criteria was met. | Student had questions regarding PPS completion and advisor answered all those questions to help the student apply for pps completion. Advisor also supported with writing searching for school counseling positions, cover letter and preparing for interview questions, and providing letter of recommendation to seize a job opportunity, that the student secured. |
| Recruitment: | Admissions: | Advising: | Monitoring: | Final Clinical Placement: | Completion Check: | Completer Follow-Up: |
| Student went to program website to find out more information on subject they were passionate about. | Student completed application through Cal State Apply and dropped off all appropriate documentation to the department office. Appropriate documentation included: Cal State Apply Application, Unofficial Transcripts showing qualifying GPA over last 60 semester units, A Statement of Purpose, Three Letters of Recommendation, and documentation showing proof of passing the CBEST. | Student Received all advising provided by the program coordinators providing insight on classes, developing a proper roadmap for courses, deadlines, exams, as well as classroom and schedule changes. |
Passing all appropriate classes for my program including: Coun 200, 203, 220, 150, 201, 208, 206, 241, 202, 240, 249, 242, 233, ERE 200, and CI 285. Student also completed the advancement to candidacy form that was needed to register for the comprehensive exams. In addition, the comprehensive exam was passed on the first try. |
Fieldwork and Internships were completed at Computech Middle School and Sunnyside High School. Due to the pandemic the internships were completed virtually through zoom meetings with students, staff, faculty, and parents. Working closely with Internship Supervisors at Sunnyside High, as well as at Computech Middle School, student was able to complete over 600 internship hours working closely with students to provide the best support possible. |
All coursework and appropriate documentation went through a multi-step process that starts with the student, then followed by the program advisor, then Graduate program Coordinator/ Director, and lastly the Dean of the Kremen School of Education and Human Development. Student is then contacted by the program coordinator and told that they have completed all required coursework and examinations to receive their degree and credential. |
Once student has completed all appropriate courses, exams, and documentation they are sent an exit survey. In addition, they also have to rate their professors in an end of semester course rating in which they are encouraged to be open and honest to better help their professors create an appropriate lesson plan to teach the next semester of students. There is also a three-, six-, and twelve-month survey that gets sent to graduates post completion. |
| Recruitment: | Admissions: | Advising: | Monitoring: | Final Clinical Placement: | Completion Check: | Completer Follow-Up: |
| Student heard about the program through an advisor at Fresno State when she expressed interest in becoming a school counselor. The advisor connected her with program coordinator info and website info.Student then researched the program admission requirements on the Fresno State website. |
-A copy of CalState Apply confirmation as proof of Application -Program application which included writing a statement of purpose - Unofficial transcripts, a minimum GPA of 3.00 in the last 60 Semester -Certificate of Clearance 2021 CTC credential. -3 Letters of Recommendation (including rubrics) -Proof of Writing Competency CBEST – score of 41+ on writing section OR pass all sections of the entire test -Complete prerequisites from Fresno State with a grade of "C" or better COUN 174, COUN 176 and ERE 153 |
Student was assigned a program advisor. Advising was conducted via email, zoom, and in person (pre-covid). All professors were more than willing to help with any questions regarding the program as well. Meetings with advisor/ professors consisted of providing information on internship experience, progress toward degree and roadmap questions, study abroad information, scholarship information, and questions regarding completing the Advancement to Candidacy form. Additionally, student served as a student ambassador for the school counseling program so she had frequent meetings with the program coordinator and other ambassadors. |
Passing all program required courses(COUN 200, COUN 201, COUN 202, COUN 203, COUN
206, COUN 208, COUN 220, ERE 220, COUN 240, COUN 241, COUN 242, COUN 249, Completing the Advancement to Candidacy Form which allowed student to apply for the COMP exam. Attended COMPS workshop before the test. Passing the COMPS exam. (student passed the test on the first try) |
Student completed internship experience at Kings Canyon Middle and Sunnyside high school. At the middle school, student worked closely with school counselors Pat Lor and Kelsey Hughes (7th and 8th grade). At the high school level student worked closely with the school counselor. Student completed 300 hours at the middle school level and 300 at the high school level for a total of 600 hours total. Summary sheet for logs Although all 600 hours were completed virtually (due to covid) student was able to create connections with student through teams by providing academic, social emotional, and college and career support. |
Completion check included a multi-step process. After grades were posted, all required documents were to be uploaded using an assigned link. Student needed signed PPS Completion form (Program Coordinator does NOT need to sign), CBEST, final transcript, and Certificate of Clearance. Student is then contacted by the program coordinator and told that they have completed all required coursework and examinations to receive their degree and credential. Lastly, students are given steps to apply for the PPS Credential with CTC. Student acquired all steps and help via email from the program coordinator.
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There is a three-, six-, and twelve-month survey that gets sent to graduates post completion. Advisors and program staff encouraged student by reminding them that their relationship is always open and that just because they graduated it did not mean their support ended as well. They showed this to be true when student reached out for support post-grad and letters of recommendation. Additionally, the student was an ambassador for the school counseling and had meetings with the program coordinator and new ambassadors to after graduation to “pass the baton.”
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| Recruitment: | Admissions: | Advising: | Monitoring: | Final Clinical Placement: | Completion Check: | Completer Follow-Up: |
| Student was in another program (Master of Education) when she heard about the School Counseling Program from a current student in the program. She applied to the program and transferred all previous credits to the School Counseling Program. Did not attend any recruitment events or meetings. |
Student was able to use previous materials from other program application including: a copy of CalState Apply confirmation as proof of application, Unofficial transcripts,
a minimum GPA of 3.00 in the last 60 semester (90 quarter) units attempted and a minimum
of 3.0 on an post baccalaureate coursework, a complete statement of purpose stating
the applicant’s short term and long term professional goals, three sealed letters
of recommendation Student completed a program application and turned in the document to the Department Office. Student had to |
Student regularly communicated with the program coordinator via email and Zoom. Advisor was always quick to respond to questions and provided materials for continuing Advancement. Meetings with their program advisor consisted of providing information on roadmap of program, culminating experience options, progress towards degree, and the process in completing the Advancement to Candidacy form. |
By passing all program required courses including: COUN 200, COUN 201, COUN 202, COUN
203, COUN 206, COUN 208, COUN 220, ERE 220, COUN 240, COUN 241, COUN 242, COUN 249, Completing the Advancement to Candidacy Form which allowed student to apply for the COMP exam and advance through program. Attended COMPS study session before the test and met with faculty to seek additional help. Passing the COMPS exam. Student passed the test on the first try in their last semester. |
Student completed 600 internship hours at two school sites. Student first worked at Abraham Lincoln Middle School in Selma Unified during Fall 2020 and was supervised by At-Risk Counselor. Student then worked at both ALMS and Fresno Unified. Student was supervised by School Counselor at JE Young Academic Center (high school). Due to Pandemic, student completed all internship hours virtually but managed to create connections to students and provide a career development presentation to over 150 students. |
After grades are finalized, there is a completion check that included a multi-step process. All required documents were to be uploaded using an assigned link. Student needed signed PPS Completion form (Program Coordinator does NOT need to sign to be uploaded), CBEST, final transcript, and Certificate of Clearance. Student is then contacted by the program coordinator and told that they have completed all required coursework and examinations to receive their degree and credential. Lastly, students are given steps to apply for the PPS Credential with CTC. Student acquired all steps and help via email from the program coordinator. |
There is a three-, six-, and twelve-month survey that gets sent to graduates post completion to check on progress after completing their education. Students are still given support by faculty even after graduation. Support was provided through a letter of recommendation. |
School Nursing
| Recruitment: | Admissions: | Advising: | Monitoring: | Final Clinical Placement: | Completion Check: | Completer Follow-Up: |
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CSNO Conference CSNO website Word of mouth Program visibility SNSC CSUF website |
Complete application Rubric score GPA Prerequisites Completed Letter of Recommendation
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GPA of A or B Preceptor Eval of Skills Preceptor Eval Performance |
GPA coursework Midterm Conference Faculty recommendation
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GPA Faculty recommendation Preceptor eval of student skills Preceptor eval of dispositions Preceptor eval professional management Preceptor recommendation of candidacy |
| Recruitment: | Admissions: | Advising: | Monitoring: | Final Clinical Placement: | Completion Check: | Completer Follow-Up: |
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Rubric 35 GPA 4.00 LOR score 5/5 |
Extension 2/21 Conference 11/20 1/21 |
GPA= A Faculty recommendation Preceptor recommendation of candidacy -5 |
Extension 7/20 GPA= 4.00 Faculty recommendation Preceptor recommendation of candidacy -5 |
Credential analyst notification 6/28/21 |
| Recruitment: | Admissions: | Advising: | Monitoring: | Final Clinical Placement: | Completion Check: | Completer Follow-Up: |
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Rubric 31 GPA 3.14 |
GPA Faculty recommendation Preceptor recommendation of candidacy |
Credential analyst notification |
| Recruitment: | Admissions: | Advising: | Monitoring: | Final Clinical Placement: | Completion Check: | Completer Follow-Up: |
| GPA 3.8 |
GPA Faculty recommendation Preceptor recommendation of candidacy |
Credential analyst notification |
| Recruitment: | Admissions: | Advising: | Monitoring: | Final Clinical Placement: | Completion Check: | Completer Follow-Up: |
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Rubric 26 GPA 3.41 LOR 4/4.5 |
Extension 3/20 |
GPA 4.00 Faculty recommendation Preceptor recommendation of candidacy-5 |
Extension 7/20 GPA 4.00 Faculty recommendation Preceptor recommendation of candidacy-5 |
Credential analyst Notified 6/6/21 |