Appendix D: Internal Quality Control System

School Counseling

Student 1

Recruitment: Admissions: Advising: Monitoring: Final Clinical Placement: Completion Check:  Completer Follow-Up:
During the student's last year of undergrad studies in Washington state, student looked online for school counseling programs in California and applied to Fresno State and Long Beach online.

Program admission include a copy of CalState Apply confirmation as proof of application, Unofficial transcripts, a minimum GPA of 3.00 in the last 60 semester (90 quarter) units attempted and a minimum of 3.0 on an post baccalaureate coursework, a complete statement of purpose stating the applicant’s short term and long term professional goals, three sealed letters of recommendation and recommendation rubrics, including a professional resume or curriculum vitae, meeting the writing competency

Requirement, completing prerequisites with a “C” or better (COUN 174 OR Psych 174, COUN 176 or PSYCH 166 or 66, and ERE 153), and (for the Pupil Personnel Services Credential only) evidence of passing the CBEST and Certificate of Clearance.

Student regularly communicated with their amazing program advisor via email and Zoom. Advisor was always quick to respond to questions and advocate for student. Meetings with their program advisor consisted of providing information on culminating experience options, progress towards degree, and the process in completing the Advancement to Candidacy form. Student also maintained communication and built connections with program faculty. Student positively rated their advising experience.

Passing all program required courses (COUN 200, COUN 201, COUN 202, COUN 203, COUN 206, COUN 208, COUN 220, ERE 220, COUN 240, COUN 241, COUN 242, COUN 249, 
CI 285)

Completing the Advancement to Candidacy Form.

Passing her COMPS exam

 

Criteria was met. Student completed 600 hours at Minarets High School in the Chawanakee District. The student completed 300 hours in the Fall of 2020 and 300 hours in the Spring of 2021. Site supervisor was the school counselor at Minarets, Claudia vanDenBurgh. Advisors reached out to student to let them know of final steps of PPS completion which included, PPS completion form, CBEST completion, final unofficial transcript, and a certificate of clearance. Once it’s all uploaded, student had to mail the documents to Sherri Nakashima. Criteria was met. Student had questions regarding PPS completion and advisor answered all those questions to help the student apply for pps completion. Advisor also supported with writing searching for school counseling positions, cover letter and preparing for interview questions, and providing letter of recommendation to seize a job opportunity, that the student secured. 

Student 2

Recruitment: Admissions: Advising: Monitoring: Final Clinical Placement: Completion Check:  Completer Follow-Up:
Student went to program website to find out more information on subject they were passionate about.  Student completed application through Cal State Apply and dropped off all appropriate documentation to the department office. Appropriate documentation included: Cal State Apply Application, Unofficial Transcripts showing qualifying GPA over last 60 semester units, A Statement of Purpose, Three Letters of Recommendation, and documentation showing proof of passing the CBEST. Student Received all advising provided by the program coordinators providing insight on classes, developing a proper roadmap for courses, deadlines, exams, as well as classroom and schedule changes.

Passing all appropriate classes for my program including: Coun 200, 203, 220, 150, 201, 208, 206, 241, 202, 240, 249, 242, 233, ERE 200, and CI 285.

Student also completed the advancement to candidacy form that was needed to register for the comprehensive exams.

In addition, the comprehensive exam was passed on the first try.

Fieldwork and Internships were completed at Computech Middle School and Sunnyside High School. Due to the pandemic the internships were completed virtually through zoom meetings with students, staff, faculty, and parents. Working closely with Internship Supervisors at Sunnyside High, as well as at Computech Middle School, student was able to complete over 600 internship hours working closely with students to provide the best support possible. 

All coursework and appropriate documentation went through a multi-step process that starts with the student, then followed by the program advisor, then Graduate program Coordinator/ Director, and lastly the Dean of the Kremen School of Education and Human Development.

Student is then contacted by the program coordinator and told that they have completed all required coursework and examinations to receive their degree and credential.

Once student has completed all appropriate courses, exams, and documentation they are sent an exit survey. In addition, they also have to rate their professors in an end of semester course rating in which they are encouraged to be open and honest to better help their professors create an appropriate lesson plan to teach the next semester of students.

There is also a three-, six-, and twelve-month survey that gets sent to graduates post completion.

Student 3

Recruitment: Admissions: Advising: Monitoring: Final Clinical Placement: Completion Check:  Completer Follow-Up:
Student heard about the program through an advisor at Fresno State when she expressed interest in becoming a school counselor. The advisor connected her with program coordinator info and website info.Student then researched the program admission requirements on the Fresno State website.

-A copy of CalState Apply confirmation as proof of Application

-Program application which included writing a statement of purpose

- Unofficial transcripts, a minimum GPA of 3.00 in the last 60 Semester

-Certificate of Clearance 2021 CTC credential.

-3 Letters of Recommendation (including rubrics) 

-Proof of Writing Competency CBEST – score of 41+ on writing section OR pass all sections of the entire test

-Complete prerequisites from Fresno State with a grade of "C" or better  COUN 174, COUN 176 and ERE 153

Student was assigned a program advisor. Advising was conducted via email, zoom, and in person (pre-covid). All professors were more than willing to help with any questions regarding the program as well. Meetings with advisor/ professors consisted of providing information on internship experience, progress toward degree and roadmap questions, study abroad information, scholarship information, and questions regarding completing the Advancement to Candidacy form.

Additionally, student served as a student ambassador for the school counseling program so she had frequent meetings with the program coordinator and other ambassadors.

Passing all program required courses(COUN 200, COUN 201, COUN 202, COUN 203, COUN 206, COUN 208, COUN 220, ERE 220, COUN 240, COUN 241, COUN 242, COUN 249, 
CI 285)

Completing the Advancement to Candidacy Form which allowed student to apply for the COMP exam. Attended COMPS workshop before the test.

Passing the COMPS exam. (student passed the test on the first try)

Student completed internship experience at Kings Canyon Middle and Sunnyside high school. At the middle school, student worked closely with school counselors Pat Lor and Kelsey Hughes (7th and 8th grade). At the high school level student worked closely with the school counselor. Student completed 300 hours at  the middle school level and 300 at the high school level for a total of 600 hours total. 

Summary sheet for logs

Although all 600 hours were completed virtually (due to covid) student was able to create connections with student through teams by providing academic, social emotional, and college and career support.

Completion check included a multi-step process. After grades were posted, all required documents were to be uploaded using an assigned link.  Student needed signed PPS Completion form (Program Coordinator does NOT need to sign), CBEST, final transcript, and Certificate of Clearance.

Student is then contacted by the program coordinator and told that they have completed all required coursework and examinations to receive their degree and credential.

Lastly, students are given steps to apply for the PPS Credential with CTC. Student acquired all steps and help via email from the program coordinator. 

 

There is a three-, six-, and twelve-month survey that gets sent to graduates post completion. Advisors and program staff encouraged student by reminding them that their relationship is always open and that just because they graduated it did not mean their support ended as well. They showed this to be true when student reached out for support post-grad and letters of recommendation. 

Additionally, the student was an ambassador for the school counseling and had meetings with the program coordinator and new ambassadors to after graduation to “pass the baton.”

 

Student 4

Recruitment: Admissions: Advising: Monitoring: Final Clinical Placement: Completion Check:  Completer Follow-Up:
Student was in another program (Master of Education) when she heard about the School Counseling Program from a current student in the program. She applied to the program and transferred all previous credits to the School Counseling Program. Did not attend any recruitment events or meetings.

Student was able to use previous materials from other program application including: 

a copy of CalState Apply confirmation as proof of application, Unofficial transcripts, a minimum GPA of 3.00 in the last 60 semester (90 quarter) units attempted and a minimum of 3.0 on an post baccalaureate coursework, a complete statement of purpose stating the applicant’s short term and long term professional goals, three sealed letters of recommendation
and recommendation rubrics, including a professional resume or curriculum vitae.

Student completed a program application and turned in the document to the Department Office.

Student had to
complete prerequisites with a “C” or better (COUN 174 OR Psych 174, COUN 176 or PSYCH 166 or 66, and ERE 153), and (for the Pupil Personnel Services Credential
only) and provide evidence of passing the CBEST and Certificate of Clearance. 

Student regularly communicated with the program coordinator via email and Zoom. Advisor was always quick to respond to questions and provided materials for continuing Advancement. Meetings with their program advisor consisted of providing information on roadmap of program, culminating experience options, progress towards degree, and the process in completing the Advancement to Candidacy form. 

By passing all program required courses including: COUN 200, COUN 201, COUN 202, COUN 203, COUN 206, COUN 208, COUN 220, ERE 220, COUN 240, COUN 241, COUN 242, COUN 249, 
CI 285)

Completing the Advancement to Candidacy Form which allowed student to apply for the COMP exam and advance through program. 

Attended COMPS study session before the test and met with faculty to seek additional help.

Passing the COMPS exam. Student passed the test on the first try in their last semester. 

Student completed 600 internship hours at two school sites. Student first worked at Abraham Lincoln Middle School in Selma Unified during Fall 2020 and was supervised by At-Risk Counselor. Student then worked at both ALMS and Fresno Unified. Student was supervised by School Counselor at JE Young Academic Center (high school).

Due to Pandemic, student completed all internship hours virtually but managed to create connections to students and provide a career development presentation to over 150 students. 

After grades are finalized, there is a completion check that included a multi-step process. All required documents were to be uploaded using an assigned link.  Student needed signed PPS Completion form (Program Coordinator does NOT need to sign to be uploaded), CBEST, final transcript, and Certificate of Clearance.

Student is then contacted by the program coordinator and told that they have completed all required coursework and examinations to receive their degree and credential.

Lastly, students are given steps to apply for the PPS Credential with CTC. 

Student acquired all steps and help via email from the program coordinator.

There is a three-, six-, and twelve-month survey that gets sent to graduates post completion to check on progress after completing their education. Students are still given support by faculty even after graduation. Support was provided through a letter of recommendation. 

Appendix D: